01
Attach QR to the device
Every machine, device or vehicle gets its own QR code.
Every service visit. Proven.
Create verified service records with QR codes, photos, customer signatures, GPS validation and complete device history.
- QR code on every device
- Photos, notes and documents attached to each report
- Customer signature and GPS proof
- Full maintenance history in one place
- Fast mobile-first workflow for technicians
- Simple service requests via QR code
Less worry, less searching for documentation, more order in service history. Flexible and easy entry, with a serious audit trail. No paper logs. No mobile galleries and no WhatsApp - Viber search chaos.
How ProofLog works
From QR scan to verified service history in seconds.
02
Scan on-site
Technicians scan the QR code and open the correct device instantly.
03
Create the service report
Add notes, photos, checklist items, documents, signature and GPS proof.
04
History is saved forever
Owners and authorized users can review the complete service history anytime.
Practical use cases
Which services can ProofLog be applied to?
If a device has a QR code, it can have its own service history.
01
Boiler maintenance
02
HVAC service
03
Facility maintenance
04
Industrial equipment
05
Service contractors
06
Fleet & tools
What you get with ProofLog
A complete digital proof layer for maintenance and field service work.
01
Device service history
Every intervention, photo, video, checklist, document and note stays permanently connected to the device. No more searching through paper, chats or spreadsheets.
02
Clearer non-deletable service proof
Before and after photos, checklists, documents, customer signature, server time and optional location confirmation create a clearer intervention trail. Just scan the QR code to download the report or review the work history directly.
03
QR service requests
Your clients can scan the device QR code and send a service request directly through the app, or view the contact details you have set or updated. They can also get a clear view of the device service history and documentation.
04
Forward service requests to your technician
Assign a service request to the responsible technician and track who sees it, when it was created, and which device needs service.
05
Technician accountability
See who worked on each device, when the intervention happened and what was done.
06
Support documentation in one click.
Store notes, helper instructions and documentation in your archive. Digitize them and assign them to one asset, a group or globally. Your documentation is then ready on every device.
Why service companies use ProofLog
Reduce customer disputes
Every job has proof: photos, time, location and signature.
Eliminate paper service books
Replace binders, WhatsApp messages and spreadsheets with one organized system.
Save technician time
Mobile-first reports help technicians document work in a few taps.
Improve customer trust
Share clean service records and before/after proof when needed.
Stay audit-ready
Keep intervention history, documents and reports connected to each device.
Win more repeat work
Professional proof and clear history make your service look more reliable.
Before / After
Show customers the value of your work
Create before-and-after service examples that can be safely shared with customers or displayed on your website.
View example
Need ready-made QR stickers?
Order durable QR labels and link them to your devices from the first scan.
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